Extra Credit Assignments

Please note that there are two extra credit assignments listed on the CIS 150 Home Page.

Checklist for the Word Processing Assignment

A checklist which will be used in grading the word processing assignment is available at http://www.cis.usouthal.edu/faculty/lynn/fall98/cis150/assignments/checklist.html.

Elements of the Word Processing Assignment

  • Double spacing
    1. Go to the Format Menu and select Paragraph... Change line spacing to 2.
  • Header line

    Recall that to get a header line on each page except the first.
    1. Go to the View Menu and select Header and Footer.

    2. Click the Page Layout icon and check Different first page.

    3. Type nothing in the Header box on the first page that is labeled First Page Header.

    4. Click the Show Next icon and this advances to the header box on the next page which should be labeled Header.

    5. Type the header line you want to appear on each page of the document.

    6. Recall that to right justify your name, you can type in your name, place the insertion point before your name, and then hit the tab key twice.
  • Footer with the page number centered on each page except the title page
    1. Go to the Insert Menu and select Page Numbers...

    2. Select the position as Bottom of page (Footer) and alignment Center

    3. Recall we discussed how to set up the numbering so that the first page of the text of your document is labeled 1.

    4. With the title page as the first page of your document, go to the Insert Menu and select Page Numbers...

    5. Make sure that Show number on first page is not checked.

    6. Click Format...

    7. Click the circle to the left of Start at: and put 0 in the box to the right of Start at:

    8. Click OK.

    9. Click OK.
  • Special single-spaced paragraph indented from both margins
    1. Select the paragraph which you wish to indent and go to the Format Menu and select Paragraph...

    2. In the boxes under indentation, place a number such as 1 for both left and right indentation.
  • Footnotes at the bottom of the page where they are referenced
    1. Recall that to place a footnote in your document, move the insertion point directly after the word or phrase you wish to footnote, then go to the Insert Menu and select Footnote...

    2. The screen will split, and the insertion point will be at the bottom of the screen next to the number of the footnote you are creating. The same number will appear in your document as a raised number directly after the word or phrase you are footnoting.
  • Text enhancements
    1. Recall that boldfacing and underlining can be accomplished using the respective buttons on the formatting toolbar after selecting the text you wish to enhance.

    2. Small Caps can either be done by first highlighting the text, then going to the Format Menu and selecting Change Case..., then choosing Uppercase, and then going to the formatting toolbar and choosing a smaller font size than the one used in the rest of the document, or going to the Format Menu and selecting Font.... Small Caps is an option. You need to make sure to change the font size in the Font... dialog box after you select Small Caps.

    3. For the other enhancement, you may choose any other enhancement available.

    Other ways of enhancing a document

    Art

    One way of enhancing your document is by adding pictures. Depending on your version of Microsoft Word, you will have a variety of images at your disposal. To see what images are available, go the the Insert Menu and select Picture. This will bring up another list. Choose ClipArt... You can incorporate these pictures into your document. Sometimes it may be desirable to change the size of the picture so that it will fit easily in your document. You can accomplish this task by choosing the following icon on the Picture toolbar.



    Watermarks

    A watermark is any text or graphic that when printed appears either on top of or behind existing document text. To place a watermark in your document, you must place it in the header box.
    1. Go to the View Menu and select Header and Footer.

    2. While in the Header box go to the Insert Menu and choose Picture. This will bring up another list. Select ClipArt.

    3. Choose the image you want to use and click Insert.

    4. Once the image is displayed go to the View Menu and select Toolbars. This will bring up another list. Select Picture.

    5. This will bring up the following toolbar.



    6. This is the Picture toolbar.

    7. Click the following icon on the Picture toolbar.



    8. This is the Image Control Icon.

    9. Select Watermark.

    10. Now you need to choose how you want text aligned around the watermark. Click the following icon on the Picture toolbar.



    11. This is the Text Wrapping Icon.

    12. If you want the watermark to appear as a background, that is with text written on top of it, choose None. If you wish to have text go across the toolbar, that is the watermark interrupts part of the sentence, then choose Through.
  • WordArt

    You can add a special effect to tet by using the WordArt button on the Drawing toolbar.





    Here are a couple of examples of what you can do with WordArt.





    You can also enhance the appearance of this WordArt through special effects such as shadows. These are examples of how you can add shadows to your words.





    There are also other enhancements which you can find on the Drawing toolbar.

    There is one note of caution which should be mentioned. Although it sometimes can seem very attractive to have many enhancements appear on a page, it is in general not considered good design practice to include many different typefaces and styles in your document. For most documents you want to restrict these to a reasonable number. Of course there are some instances, such as in the creation of fliers, where have many different typefaces and styles would be an advantage, but in general excessive use of these should be avoided.

  • Some additional topics about print enhancements

    1. There are some other enhancements that you can perform in your document beyond the ones we have discussed.

      Drop caps

      Drop caps formats a letter, word, or selected text with a large initial or dropped capital letter. This is an example of drop caps.



    2. We have discussed how to format a word or phrase so that each letter is in all caps or underlined, etc. But we have discussed many other print enhancements besides these so don't feel that you are limited to using only enhancements like uppercase and underline because there are many more effective print enhancements available.

    3. One other thing to keep in mind about enhancements is that you can change the appearance of your footnote text without changing the rest of the document. That is you can make enhancements to the text in your footnote area just like you can with normal text in your document.

    4. In a document it is sometimes convenient to reverse the way that text is displayed, that is instead of having black text on a white background sometimes you might want to have white text on a black background. This can be accomplished by going to the Format Menu and selecting Borders and Shading... and choosing the Shading tab. You can then select the color black, and then when you click OK this will reverse the way text is normally displayed.

    Other features of Microsoft Word

  • Wizards

    A wizard is a feature of Microsoft Word that makes a multi-step process easier by asking a series of questions, and then creating a customized document based on your answers. An example of this can be seen if you go to the File Menu and select New... Click the tab labeled Memos. There should be a wizard you can start to create a memo.

  • Templates

    The customized document created by the wizard is called a template. A template can store boilerplate text, custom toolbars, macros, shortcut keys, styles, and AutoText entries. To create a template go to the File Menu and select New... Select Template, and then click OK. Wizards and templates for creating publications, letters and forms, and memos are supplied with Microsoft Word.

  • Object Linking and Embedding

    Object Linking and Embedding (OLE) is the technology that allows us to create compound documents containing objects from multiple applications.
  • An additional advantage of Page Layout

    Recall that under the View Menu, we have several options for how we can view a page. One of these was Page Layout. As stated before, when we choose Page Layout, we can see both the horizontal and vertical ruler bars if we choose. One additional advantage of Page Layout is that we can see the footnotes or endnotes as they appear in our document without having to go to the Print Preview.

  • Renumbering Footnotes

    Suppose you have several footnotes in your document, but you decide that one of the footnotes is unnecessary, and you decide to remove it. Recall that to remove the footnote you can move the insertion to the place in the document where you find the footnote number and hitting the delete key. If you remove a footnote, then all other remaining footnotes will be renumbered to the appropriate number. This is also true if you add a footnote between existing footnotes. All footnote numbers after the one inserted will be renumbered to the appropriate number.

  • Some Keyboard Shortcuts

    Microsoft Word contains some shortcuts to various frequently used operations. A few of these are
    1. CTRL-C is a shortcut for the Copy command.

    2. CTRL-X is a shortcut for the Cut command.

    3. CTRL-V is a shortcut for the Paste command.

    4. CTRL-F is a shortcut to bring up the Find tag on the Find/ Replace/Goto dialog box.

    5. CTRL-H is a shortcut to bring up the Replace tag on the Find/ Replace/Goto dialog box.

    6. CTRL-G is a shortcut to bring up the Goto tag on the Find/ Replace/Goto dialog box.

    7. SHIFT-F7 is a shortcut to bring up the Thesaurus.

    8. CTRL-P is a shortcut for the Print command.

    9. Another shortcut for the Print command is the Print icon on the Standard toolbar.



    10. A shortcut for the Print Preview command is the Print Preview Icon on the Standard toolbar.



    11. You may change the magnification of the text on the screen, you may choose the Zoom option on the Standard toolbar.

  • Compound Documents

    Recall that compound documents can be created with Microsoft Word through the use of Object Linking and Embedding (OLE). That is, you can insert objects created in any other application that supports OLE into your document.

    Recall that Windows is a multitasking Operating System. That is, several applications can run simultaneously.

  • Copyrights

    In the event that you create something, a written or artistic work, which is very valuable to either you or the organization you are associated with, then you can try to copyright that work. A copyright provides legal protection to a written or artistic work, giving the author exclusive rights to its use and reproduction.

  • Portrait vs. Landscape

    There are two major styles that can be used in relation to the way text is printed on a page. The normal way we print out text onto a page is called the Portrait Orientation. If we print out the text so that the normal page is rotated by 90 degrees to the right, then we have the Landscape Orientation.


    Portrait Orientation



    Landscape Orientation


    To choose between the Portrait or Landscape Orientation, go to the File Menu and select Page Setup... Then click the appropriate choice in the dialog box.

    When changing between Portrait or Landscape Orientation, Microsoft Word inserts a break, but it is not the page break we have dealt with. Microsoft Word inserts what is called a section break. A section break is a mark that is inserted to show the end of a section. Different sections can have different formats.